Submission Guidelines: Articles and Field Notes
Manuscript articles and field notes should be submitted to the editors in electronic format by email or, for larger files, by providing a link to Google Drive or Dropbox.
Initial submissions should consist of the following MS Word documents (.docx) and PDF file formatted in the following manner, which enables blind peer review:
- Full paper and accompanying endnotes with paper title, but without author’s or authors’ name or any information that identifies the author/s (Word document);
- A title page, with the author’s name and contact information (Word document);
- An abstract not exceeding 200 words, without the author’s name or any information that identifies the author (Word document). It should summarize the research question, research approach, and findings. It should be written in the third person.
- Illustrations, typically no more than 15, each on a single page and all saved as one PDF document without the author’s name or any information that identifies the author. The images can be low resolution, but should be clear and legible (if accepted for publication, the author will be asked to provide high resolution images). Images should be sequentially numbered, followed by text captions that include sources.
Label all files with author’s last name and a brief description of the content of the file, for example, Lastname_Arris_paper_keyword.docx (i.e., Smith_Arris_paper_TajMahal.docx, Smith_Arris_title_TajMahal.docx, Smith_Arris_abstract_TajMahal.docx, and Smith_Arris_illus_TajMahal.pdf).
Submission Guidelines: Book Reviews
Book reviews should be submitted to the editor in electronic format by email as an MS Word document (.docx) or PDF file.
Book reviews must be headed with this information: author of the book, title, place of publication, publisher, date, number of pages, number of color and black-and-white illustrations, price, and ISBN. The review author’s name and institutional affiliation should appear at the bottom of the text.
Style Guidelines for Articles, Field Notes, and Book Reviews*
Manuscripts should conform to the following format and guidelines.
- All text should be prepared for printing on standard size paper (8-1/2 x 11 inches or A4) in Times New Roman font, 12 point, with pages double-spaced and with one inch margins.
- Pages should be numbered consecutively with arabic numerals.
- Figure references within the body of the text at the end of a sentence should be in the following manner: sentence text (Figure 1).
- Endnotes, rather than footnotes, should be used and placed at the end of the body of the text using the Endnote function in Word. Endnotes should follow The Chicago Manual of Style. Do not abbreviate the names of journals. After the first citation, a short form can be used that includes the author’s last name, short title, and page number.
- Spelling: use current American spelling and typographical practice.
- Names and titles: after the first mention, the last name of a person, living or dead, will suffice unless clarity requires a title or additional name.
- Numbers and dates: use figures rather than spelled-out numbers for cardinal numbers over one hundred and for all measurements. Form the plural of decades without an apostrophe; “1980s” rather than “1980’s.” Dates should be given in the following forms: “17 October 1947,” “17 October,” “October 1947,” and “1947-50.”
- Dimensions: use figures rather than spelled-out numbers and spell out units of measurement: “100 feet,” “43 centimeters,” “26 Roman palmi.” English and metric units may be abbreviated in discussions of quantitative data in technical articles: 100 ft., 43 cm (no periods with metric abbreviations).
- Quotations from foreign languages must be translated in the text, with the original in the endnote only if necessary. Isolated foreign words should be italicized. Full foreign-language quotations are set in Roman type and put within quotation marks. Foreign personal titles, names of buildings or rooms (Sala della Pace, Residenz), institutions (Bibliotheca Hertziana), and the like are not italicized.
- Gender references: use gender-neutral references to the greatest extent possible.
- All other editorial issues may be resolved by consulting The Chicago Manual of Style.
Illustrations, including Captions and Permissions*
Illustrations should be numbered consecutively in the order in which they are mentioned in the text. Figure captions should include figure reference numbers, followed by concise descriptive text and source. In the case of an image of a building, include information in this order: designer (if known), name of building or object, location, date of construction, date of destruction (if applicable), brief description, and source (using the wording prescribed by the copyright holder, if necessary, or following the same format as endnotes). Subsequent references may be shorter than the first one.
Should an article or field notes be accepted for publication, the author is responsible for the following:
- providing high-quality, high-resolution black-and-white illustrations. They should have a minimum size of 5″ x 7″ inches at a minimum resolution of 300 dpi. They should be in TIFF (preferred) or JPEG format. Each file should be labeled with author’s last name_illus_keyword_FigureNumber.format (i.e. Smith_Arris_illus_TajMahal_fig1.tif). The image files should be made accessible to the editors through a link to an external file-sharing location (such as Dropbox or Google Drive) from where they can be downloaded.
- securing copyright permissions for reproducing images in Arris that are not owned by the author. Any fees required for permission to reproduce images are the responsibility of the author. The author must provide the editor a copy of the owner’s written permission allowing the image to be reproduced in Arris.
* adapted in part from “Guidelines for Authors,” Journal of the Society of Architectural Historians